Here is Formal reply format class 12 with definition, characteristics, rules for writing a formal reply to an invitation and examples. Students may check out to get better understanding the concept of formal reply to an invitation for board exam.
formal reply to invitation
A formal reply to an invitation is a courteous and respectful communication that acknowledges the invitation and provides a clear response regarding attendance or non-attendance. The tone and language used in a formal reply should be professional and considerate.
Formal reply characteristics
There are following characteristics or rules that are necessary to follow during writing a formal reply to an invitation:
- A formal reply should be written in a box.
- A formal reply should be written only within 50 words.
- A formal reply should be brief and specific.
- Language of a formal reply should be warm and specific.
- A formal reply should be an acceptance or a refusal.
- Mention thanks and congratulation in a formal reply.
Type of formal reply
There are two type of formal reply to an invitation:
1- Formal reply (Card form)
2- Formal reply (Letter Form)
Formal Reply format
1. Formal Reply (Card form)
It is a printed reply cards to invited guests to be present on a particular occasion.
Formal Reply (Card form) – Acceptance
Formal Reply (Card Form) – Refusal / Regret
Examples –
1. On behalf of Mrs and Mr M. N. Shivaji, draft a letter declining the invitation to the wedding of Ranga to Ratna. Write a reply to Mrs & Mr Shyama Shastri parents of Ranga.
Ans.
| January 27, 2024 Mrs and Mr M. N. Shivaji sincerely thank Mrs & Mr Shyama Shastri for their kind invitation to the wedding of their son Ranga on April 28, 2024, but regret their inability to attend the same due to a prior engagement. They wish Ranga a happy conjugal life. |
2. You are Rajiv Paswan. You have received an invitation from Ms. Anupama Tiwari, Principal of Delhi Public School , Vararasi, Uttar Pradesh to attend the school’s Annual Sports Day. Draft a formal reply of acceptance.
Ans:
| January 27, 2024 Mr. Rajiv Paswan thanks Ms. Anupama Tiwari, Principal, Delhi Public School Varanasi for her kind invitation to the Annual Sports Day to be held on May 1, 2024 in Nehru Stadium. He is pleased to accept the invitation and will attend the same. |
3. Write a reply on behalf of Ms. Alia Bhatt, the famous actor who has been invited as the Chief Guest for Inter-School Drama Competition of Rising Sun Public School, Varanasi . Write a formal reply to the Principal declining the invitation.
Ans:
| January 28, 2024 Ms. Alia Bhatt sincerely thanks Mr Shyama Shastri , Principal ,Rising Sun Public School, Varanasi for their kind invitation to be the Chief Guest for Inter-School Drama Competition on April 28, 2024, but regret their inability to attend the same due to a prior engagement. |
Formal Reply (Letter Form)
It is a handwritten reply letter addressed to a VIP invited to preside over a social, cultural and educational function. In such invitations the name of addressee[VIP] appears prominently.
Formal Reply (Letter Form) – Acceptance
Formal Reply ( Letter Form) – Refusal / Regret
Examples
1. –Write a reply on behalf of Ms. Alia Bhatt, the famous actor who has been invited as the Chief Guest for Inter-School Drama Competition of Rising Sun Public School, Kehli Mandi, Samba. Write a formal reply to the Principal declining the invitation.
Ans-
| 25, Golden Beach Apartments Juhu Mumbai April 27, 2020 The Principal Rising Sun Public School Kehli Mandi, Samba Subject: Reply to the Invitation for Inter-School Drama Competition Dear Sir I feel honoured to receive your kind invitation to preside over as the Chief Guest for Inter-School Drama Competition to be held in your school. I regret my inability to attend the event as I’d be out of country due to a prior commitment. I must sadly decline the invitation. Please congratulate all the young actors on my behalf. I extend my best wishes for the success of the event. Yours sincerely Alia Bhatt Actor |
2- You are Dr. Mehra, an eminent educationist who has been invited to address the students of Sunbeam Public School, Varanasi on ‘ The Benefits of Reading’ and release a book written by one of the students. Draft a formal reply letter in 50 words expressing your acceptance to attend the function. Mention day, date, time and venue.
Ans:
| Banaras Hindu University Varanasi January 24,2024 The Principal Sunbeam Public School Varanasi Subject : Reply to the invitation to address your students Dear Sir/ Madam, I feel honoured to receive your kind invitation to address the students of your esteemed institution on ‘The Benefits of Reading’ and release a book written by one of your students. I wish to express my heartiest congratulations to the young author. I would have loved to be the part of your celebrations and attend the same. Thanking you. Your Sincerely Dr. Mehra. |
3. You are Rajesh / Rajee Mishra, an eminent educationist. You have been invited to Kendriya Vidyalaya 39GTC Varanasi to attend and speak at a work on the topic ‘ The Importance of Time Management’ on February 10, 2024 at 10.00 AM. Draft a letter of inability to the Cultural In-Charge, Piyush, in about 50 words.
Ans:
| Banaras Hindu University Varanasi January 29,2024 The Cultural In-Charge Kendriya Vidylaya 39 GTC Varanasi Varanasi Subject: Reply to the invitation to speak at a workshop Dear Sir/ Madam, I feel honoured to receive your kind invitation to speak at a workshop on the topic ‘The Importance of Time Management’ on February 10, 2024 at 10.00 AM. I would have loved to be the part of such a wonderful programme, but I regret my inability to attend the programme due to some prior commitment. I extend my best wishes for the success of the programme. Your Sincerely Rajesh / Rajee Mishra |
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